Administrator

Job description

As a key member of our team at Terra Construction Company, the Administrator plays a crucial role in ensuring the smooth operation of our daily administrative processes. This position involves a range of responsibilities, including organizational tasks, communication management, and support for various departments within the company.

Job responsibilities

Administrative Support:

• Handle day-to-day administrative tasks, such as filing, data entry, and document management.
• Provide support to team members and management as needed.
• Manage incoming and outgoing correspondence.

Communication:

• Act as a liaison between different departments, ensuring effective communication flow.
• Respond to inquiries and requests from both internal and external parties.
• Coordinate meetings and manage calendars.

Office Management:

• Oversee office supplies, equipment, and maintenance needs.
• Ensure a tidy and organized work environment.
• Coordinate with external vendors for office-related services.

Project Assistance:

• Collaborate with project managers to facilitate administrative aspects of construction projects.
• Assist in the preparation and distribution of project-related documents.

Record Keeping:

• Maintain accurate and up-to-date records of various administrative and project-related activities.
• Generate reports as required by management.

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Qualifications

Educational Background:

• Minimum of a high school diploma; additional qualifications in administration or a related field are a plus.

Experience:

• Proven experience in administrative roles, preferably within the construction industry.
• Familiarity with construction project processes is an advantage.

Communication Skills:

• Excellent written and verbal communication skills.
• Ability to interact professionally with staff, clients, and vendors.

Organizational Skills:

• Strong organizational and multitasking abilities.
• Detail-oriented with a focus on accuracy.

Technology Proficiency:

• Competence in using office software such as Microsoft Office Suite.
• Familiarity with construction management software is beneficial.

Other benefits

• Team Player: Ability to work collaboratively within a team-oriented environment.
• Initiative: Willingness to take on responsibilities and proactively contribute to the company's success.
• Adaptability: Flexibility to adapt to changing priorities and tasks.